Building Specific Information

Jr. Sr. High School

  • Students 7-11 keep their devices throughout the summer.
  • If a student is LEAVING the district, they need to turn in their device at the end of the school year prior to the summer.
  • Incoming gr. 7 students for the 23-24 SY will receive their devices targeted for the first day of school.

Memorial

  • Classrooms with carts / charging cabinets of devices (MES K-6) – please verify all devices are counted for and put into the cart/charging cabinets.
    • These will be locked for the summer, nothing else needs to be done/turned in for these devices.
       
  • Gr. 6 student 1:1 devices MUST be returned to the classroom carts, even if they were allowed to take them home. 

BBC

  • BBC will be disconnected first per the facilities department on June 19.

All Staff / General Information

Getting your space ‘summer ready’:

  • Please ensure your teacher desk and/or any space (smartboard/cart, classroom charging station, etc.) with technology is SUMMER READY.  We’ll be visiting and disconnecting all classrooms starting 6/19.  Please have everything completed for and expect no access starting on this date!
    • Remove all personal items from the area – pictures, supplies, papers, classroom items and other personal items.  Your desk ideally should have nothing but your docking station, phone and related technology items remaining on it.
    • Remove any personal technology (USB drives, dongles for wireless mouse/keyboard/presentation clickers – if you leave these connected, there’s no guarantee that they’ll be there or be working, please take them home!)

Devices:

  • Teachers or staff with a dedicated Chromebook – you can keep your 1:1/staff Chromebook for the summer.
    • Please be reminded that it’s still a school device for use in relation to HPS duties/needs.  It is not a personal device.  Please do not bring it on vacation.
    • If you do not wish to keep it for the summer, leave it on your classroom desk WITH the charger and we will store it for the summer.
  • Special education, assistive technology and specific use devices MUST be turned in for device inventorying and auditing (these are mostly iPads but may also be another device type.  If you are unsure, ask). 
    • Please leave the device AND its charger on the classroom teacher’s desk.  If it was not associated with a classroom please turn it into the building office for collection.
    • If the device will be needed for ESY/SHAPE this summer by a student please follow up with Katie, she is making a list of devices for this and we will return them ASAP.  If you do not turn in the device, it won’t be available for the program, please do not hold onto it!
    • Any device(s) not turned in will be locked until we receive them, please do not forget as the device won’t be usable at the start of next school year if you hold onto it. 

Moving (within your room or to another room):

  • If you’re moving classrooms please note that TECHNOLOGY does not move.  Even if your desk is moving, the technology is not. Do not attempt to disconnect, move/lift or relocate any technology.
    • Please ensure your office has reported the room move ASAP as we use that list to remove technology from classrooms for moves.  Once a move is complete we will return the technology to the original room.
  • If you’re looking to relocate your desk within the same classroom, submit a helpdesk ticket NOW.  We will visit to confirm if the move can happen. 
    • As a general rule of thumb with the new classroom setups docking stations & your teacher desk can essentially go anywhere that there is power.
      • Do note that this will make your Chromebook & docking station solely rely on the wifi.  While this should encounter no issues, it can lead to a greater possibility of issues compared to being hardwired for network connectivity.
    • Your PHONE must stay where it currently is to be connected to the network drop.  We are not moving any network drops for phone relocations – it can possibly be wall mounted if your desk is leaving the area, or it can go on a shelf / other piece of furniture. 

Retiring / Not Returning:

  • Please ensure any technology is turned into the office.  If we do not receive everything back, you will be contacted / invoiced for the missing item(s).
  • Please ensure your BADGE is turned in with any classroom keys and related items to the office upon your final departure.
  • If you would like a copy of your files (Google Drive) and related items, please see how to do this here: https://techhub.hopedaleschools.org/google/google-takeout-content-transfer/
  • Your drive contents can be requested to be moved to another user (IE department heads, GLLs, specialists, etc.) by your building office upon your leaving.  You do not need to request this or attempt to move files over to a new user yourself.

Badges / Building Access:

  • Badges will work just as they do during the school year (same schedule). 
  • Pending a grant we may be doing access control (badge/scanner/door) projects which would disable access. 
  • Please check with your building office for general availability or building access and please check for emails during the summer if you intend to visit.  Many rooms and areas will be inaccessible due to our and facilities’ summer projects/maintenance.
  • Technology is not available, other than that designated for use by summer staff, during the summer.
    • If you come to the schools during the summer aside from these staff/programs, please do not have any expectation to have any access to devices or the internet.

Classroom Readiness:

  • We will try to keep an updated list/directory of ‘completed rooms’ which means facilities have completed their cleaning & waxing and we have reconnected technology. 
  • Due to the usage of rooms and areas for summer programs various rooms and areas will not be complete until sometime in late August – facilities may only be able to clean/wax rooms after the programs are complete, our part of reconnecting/setting up technology comes after theirs.