Hopedale Public Schools 1:1 Device Program

Last Updated: October 8, 2020

Introduction

Hopedale Public Schools is pleased to offer a 1:1 device program to the school district where students in K-12 have a dedicated 1:1 device to assist with learning during the Covid-19 pandemic.  

Students in grades K-6 will have an assigned 1:1 device for use while they are in that grade and will be able to take that device home for hybrid and remote learning during the 2020-2021 school year.  The device will stay in the classroom for the next year’s students to use and when full in-person learning resumes the devices will remain in the classrooms permanently.

Students in grades 7-12 will maintain and keep their device throughout their time at the JSHS.   Students will keep these devices for use over the summer and continue to use them ongoing through the following school years.

Guidelines and Expectations

Care & Maintenance
  • Do not use the device in the presence of food or drinks.
  • Take caution when inserting the charging plug into the charging port as well as USB or audio accessories to ensure the ports aren’t broken, most ports are not replaceable and require a full board or full device replacement if damaged.
  • When not in use, keep the device closed and stored in a safe location that will not fall or have anything put on top of it.
  • Never place any heavy object on top of the device.
  • The device’s keyboard or trackpad can be cleaned using an alcohol wipe or small amount of rubbing alcohol.  Please do not use a wet or damp cloth on the device.
  • Do not personalize the device or its case in any way including stickers, markers, etc.
Screen Care
  • Do not put any pressure on the backside of the screen when the device is closed, this can crack the screen.
  • You can clean the device’s screen using a non-abrasive cleaning cloth such as a microfiber cloth.  
  • Ensure there is nothing on top of the keyboard when closing the device (pens, pencils, etc.)
Transporting & Carrying
  • When transporting the device in your backpack ensure nothing heavy will press against the device.  If possible put the device in a cushioned area of your backpack, many backpacks offer a “laptop slot”. 
  • Do not throw your backpack when the device is contained within it.
  • Never lift the device by its screen.
  • Always close the device completely before carrying or transporting it.
Asset Tags
  • Every 1:1 device has an asset tag and label on it.  These will not fall off if undisturbed and can last up to 10 years.  Do not pick or peel at the label or tamper with it.  
  • Your device must be returned with the proper asset tag matching when it was provided to you, a different device will not be accepted and you will be charged the full cost of a replacement device.
Use at School
  • The 1:1 devices will be used in every class at school, please remember to follow your classroom’s guidelines.
  • You are expected to bring your device with you to school every day fully charged.
  • We encourage and support the use of the 1:1 device wherever applicable in the classroom, however teachers may have you put away your device for various lessons and/or reasons. It is to their discretion when and how you can use your 1:1 device in their classroom.
Use at Home
  • The 1:1 device is for educational purposes, you are still bound by the Acceptable Use of Technology when using the device, regardless of location.  The district may allow more lenient restrictions on filtering when at home to allow educational games, music, videos and other activities.
  • The device will have web filtering active regardless of its location by federal law to prevent illegal,  inappropriate, malicious or other prohibited activities. 
  • The school district does not monitor web traffic outside of the school building, however preventative filtering is in place on all devices.  Certain activities may  trigger alerts and be logged when remote from the school such as attempts to bypass web filtering or other malicious activities.  
  • You may install your home printer on your device if it is compatible.  Instructions will be made available to assist you with this.
Damage, Repair, or Issues
  • The technology department is available to assist with any issues with your 1:1 device, students are required to submit a helpdesk ticket using the helpdesk system (available on the school website).
  • Physical damage, theft, or loss must be reported to the technology department as soon as possible (typically within 24 hours of the occurrence).  
  • All repairs, insurance claims and/or replacement parts must be acquired by and installed by the Hopedale Public Schools Technology Department.  Do not purchase any parts, attempt self-repair or use any other repair service on these school-owned devices, doing so will void your insurance, warranty and you may be responsible for the full cost of a replacement device.
  • If your device requires repairs that cannot be remotely addressed you will be instructed to drop it off with the technology department for repair.  You will be provided a loaner device to use while your device is being repaired if one is available and the repair time is expected to last more than 1 school day.  The same rules apply to the loaner device, it must also be returned in the condition it was provided at the end of the school day.

Estimated costs of damage without insurance

If any damage of the 1:1 device is incurred, you are responsible to reimburse the school district for the cost of the damage.  Please see the list of common damages and what they would cost without insurance.

  • Cracked screen $45
  • Cracked frame $75
  • Broken case $25
  • Lost or damaged charger (replacement) $25
  • Damaged Battery (replacement) $50
  • Internal damage (board and/or other components) $150
  • Full device replacement $350

Frequently Asked Questions

Students in grade K-6 receiving a 1:1 device do not need to sign the agreement. 

The 1:1 devices at Memorial Elementary will only be taken home temporarily for hybrid and/or remote learning needs during the Covid pandemic, afterwards the devices will return and stay in the classrooms.

Yes, devices will travel between home and school every day as part of the student’s school resources just as books or other materials.  A protective case will be provided for the device to help prevent damage. 

We strongly recommend not taking the device on vacation to prevent damage and theft.  You will be responsible for the cost of the device if it was damaged or stolen while on vacation if device insurance was not in place. 

Students are required to submit a helpdesk ticket for their device for any damage or issues, the helpdesk can be accessed through the school website on any device.  

The device will be turned into the technology department and a temporary loaner may be provided until the damage is repaired if available.

The temporary loaner has the same use guidelines and requirements as the original 1:1 device and must be returned in the same condition it was supplied to receive their repaired device back.   

Optional insurance will be available to parents/guardians for any coverage. 

Only the supplied charger should be used with the device to prevent damage to the battery of the device.  If the charger is damaged or lost please follow the same guidelines as the “device is damaged” FAQ.

Chargers should be left at home.
All devices are expected to be charged at home by the students and brought into school fully charged. Chargers should not be brought in for safety reasons as well as prevention of loss/damage to their charger.  A few charging stations will be available throughout the building in case of a dead battery that will already have appropriate chargers in them. 

Students are expected to bring their devices with them to class everyday just as they have been required to bring books or other classroom resources with them in the past.  

Various charging stations will be available for students to charge their device if it is not fully charged and alternative materials may be temporarily provided by teachers while the device is unavailable. 

The devices can be used at school, home, the town library or anywhere the student can obtain a sufficient internet connection.

 If you cannot afford an internet service and/or qualify for free/reduced lunch, you may also be eligible for the school to provide internet access for you, please contact your building administrator regarding this.

Yes, instructions for connecting to home printers will be provided. Not all older printers will be capable, however most modern printers will be if they are network connected or “cloud ready”.

Please see the technology support page for 1:1 device support.

Yes!  Students will be able to pick up their 1:1 devices a few weeks after turning them in at the end of the school year to use them during the summer.

Non-student use is prohibited, such as a family member or friend using it at home to prevent damage and/or non-educational use.  The devices are locked to Hopedale accounts to prevent this.

Standard 3.5mm auxiliary audio devices such as headphones, earbuds and headsets can be used with the devices.  USB plug and play (no installation of drivers required) will also be able to function such as wired or wireless mice, usb headsets/headphones and USB drives (for file transfers). 

The 1:1 devices are the property of the Hopedale Public Schools, they are being supplied to students to use as school/classroom resources.

Devices will be collected at the end of every school year starting in the 2020-2021 school year.  During this collection the devices will be inventoried, assessed, cleaned and any needed maintenance performed on them. 

The devices will be returned for student pickup and use in the summer after the collection work is completed. 

At the end of your student’s high school career (graduation) the device will be turned in.  You may have the option to purchase the device from the district for permanent ownership to keep it, this information will be available for graduating seniors starting at the end of the 2020-2021 school year.  

Devices are required to be turned in if leaving the district, similar to a book used by a class.

The devices are owned by Hopedale Public Schools and provided as a school resource.  They should not have stickers attached, written on, or marked for personalization in any way. 

Devices and/or cases that are personalized will need to have the cost of the removal and/or replacement reimbursed. 

We will still support our BYOD (Bring Your Own Device) initiative through the 1:1 program.  All students will be provisioned a 1:1 device unless you opt out.  If you already own a compatible device for our 1:1 program (Chromebook 2-12) you are welcome to use that instead, please read the notes below for important information.    Students are expected to bring their device to school for use in class every day as part of the 1:1 initiative. 

Please note:

  • The personal device must have sufficient specifications to run the programs and systems used in class (As of 2020 – 4GB RAM or more, Intel Celeron N4100 processor or better, minimum 7 hour battery life)
  • Once you opt out of the 1:1 program you may not change your mind if your personal device has issues or stops working.  Due to this we highly recommend using our school provided device and not opting out.
  • You cannot receive any technical support from HPS staff with your personal device.
  • Students will not be able to use their device for any official assessment such as MCAS or ACCESS testing. 

Receiving your student's 1:1 device

2026 (Grade 7 Students)

Permanent 1:1 devices for grade 7 students are pending delivery.  For the 2020-2021 school year grade 7 students will receive temporary devices until theirs are received. 

Insurance will not be available for these temporary devices but will be available once the permanent devices are received.

Grade 7 students will receive their temporary 1:1 devices in their homeroom.  These devices will be swapped with the grade 7 permanent 1:1 devices when available.  

If you are a remote academy student a drive-by pickup window will be made where your 1:1 device can be picked up at the school.  More information about this will be released at a later date.

2021-2025 (Grade 8-12 Students)

Students in grades 8-12 were able to pick up their 1:1 devices over the summer.  If you did not pick up your 1:1 device it will be provided to you in your homeroom class during the hybrid learning model.

If you are a remote academy student a drive-by pickup window will be made where your 1:1 device can be picked up at the school. More information about this will be released at a later date.

Protective Cases (7-11)

Protective cases will be available with the start of the 2020-2021 school year for permanent 1:1 devices (grade 7-11). 

Each student will be provided a protective case to use on their device if they already picked up their 1:1 device in the summer. 

If they did not already pick up their device it will come with the case already assembled on the device. 

MES Students (K-6)

MES Students will receive their temporary 1:1 device in their homerooms.  

If you are a remote academy student a drive-by pickup window will be made where your 1:1 device can be picked up at the school.  More information about this will be released at a later date.

Device Insurance for Grades 7-11 (optional)

1:1 Agreement

Students at the Jr. Sr. High School must have the 1:1 agreement signed prior to receiving their 1:1 device as they will be keeping the devices throughout their high school career.

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